WABE Annual Conference COVID-19 Frequently Asked Questions

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TRANSFER/REFUND OPTIONS

What if my district paid with state or federal funds? 
We have received confirmation from OSPI on how Title I, Title III, LAP, and TBIP funds can and cannot be used in this situation:

State Funds (TBIP & Dual Language)
State funds for FY 2019-20 (July 1, 2019 – June 30, 2020) must be encumbered by June 30, 2020 and districts must submit grant claims to OSPI no later than July 20, 2020. For details see page 5 of the 2019-20 OSPI Fiscal Guidance for State and Federal Grants. There is no carryover with state grant funds, see p. 4 for details.

Federal Funds (Title III)
Federal funds for FY 2019-20 must be encumbered by August 31, 2020. Districts must submit grant claims no later than November 17, 2020, see details on p. 4-6 of the 2019-20 OSPI Fiscal Guidance for State and Federal Grants. Title III has a 100% carryover, see details on p. 3-4.

For more specific questions on how state or federal funds can or cannot be used, please contact OSPI Bilingual Education: Amy Ingram, Amy.Ingram@k12.wa.us or Shannon Martin, shannon.martin@k12.wa.us.

What if I want to change what transfer/refund option I selected?
Please email the WABE Registrar.

When will my district receive the requested refund? 
The deadline for districts to request a refund or transfer their registrations is May 30th. All refunds and transfers will be processed in early June.

How will my 2020 Annual Conference transfer?
Your 2020 Annual Conference registration will transfer straight across. A three day registration for a three day registration, a two day registration for a two day registration, etc.

I registered for a school visit or pre-conference for the Annual Conference, how will that transfer?
If you select the Fall Conference: A pre-conference or school visit registration will be applied to a school visit in the Wenatchee area.

If you select the Winter Institute: A pre-conference will transfer to the rescheduled Thomas and Collier pre-conference. A school visit registration will transfer to a school visit in the Seattle area.

I want to change my registration type for the Fall or Winter event. (i.e. from a three day to a two day, a single day to a three day, etc.)
We will send you a confirmation message once we have transferred your registration, respond to this message with any change requests.

I want to cancel my registration and receive a refund if my registration was already paid for.
Of course, there is an option to request a refund if your registration has already been paid for. This will either be returned to the credit card used for the original payment or your district will receive a check.

What about my hotel reservation?
Hotel reservations made through the official WABE blocks at the Hyatt Regency Bellevue or Hilton Garden Inn have been cancelled. If the person who made your reservation does not receive a cancellation confirmation, please contact your hotel.

 

TRANSFER/REFUND PROCESS

What if I registered multiple people under one email address?
An email will be sent for each registration. If multiple people are registered using the same email address, that email address will receive a separate email with an attendee-specific link for each one.

I received multiple emails but did not register multiple people.
Sometimes wires get crossed and a person is registered twice, please fill out the form using the link in each email.

I am the group contact and want to respond for my entire group.
Send the WABE Registrar an email with the names of each attendee and their selection. This response will be prioritized over any individual response.

I emailed my cancellations but still received an email.
No cancellations made by email were processed after March 13, 2020. Please fill out the form you received via email.

I know I registered but didn’t get the email to transfer or cancel my registration.
Email the WABE Registrar.

MISCELLANEOUS

I want to send coffee to the people processing all of these changes.
Thanks! *Chugs 4th cup* Starbucks gift cards can be sent to . . . Just kidding, of course! But we appreciate your patience as our small team works through everything.